91³Ô¹Ï

What is an Internal Event?

• An event planned by a 91³Ô¹Ï department, office, or campus group
• Paid for with 91³Ô¹Ï funds
• Happens in a campus space or 91³Ô¹Ï-affiliated location

Examples of Internal Events

• Department meetings
• Workshops and trainings
• Student programs and activities
• Campus celebrations and recognition ceremonies

What is NOT an Internal Event?

Regularly scheduled classes and guest speakers held within an assigned classroom do not require a reservation.

However, a campus-wide speaker series, special lecture, or event hosted by a department outside of regular classroom instruction does require an event reservation.

Planning an Event at 91³Ô¹Ï

Getting started is easy. Follow these three simple steps:

Step 1: Review Event Requirements

Review event policies, timelines, and space guidelines to ensure your event meets campus requirements.

Step 2: Submit Your Request in 25Live

All internal event reservations must be submitted through 25Live.

Start Planning Your Event in → 

Step 3: Complete Required Forms

Depending on your event, additional approvals or forms may be required, including:

• Alcohol Request Form
• Presidential Participation Request
• CIBC Request
• Risk Management approvals
• Other event-specific forms

Event Approval Process

Once your request is submitted, it will move through the following process:

Request Submitted → Review → Approvals → Tentative → Confirmed → Event Day

Important Deadlines

âš  Event Requests

• Must be submitted at least 15 business days before the event date.

âš  Meeting Requests

• Must be submitted at least 24 hours in advance.

Early submissions are strongly encouraged to allow adequate time for review, approvals, and resource coordination.

Event Planning Resources

Guidelines for Reserving Campus Spaces (, 210 KB)

Additional planning resources and forms can be found below.